Hosting a conference call meeting with Audio Conferencing for Microsoft Teams
The Audio Conferencing for Microsoft Teams feature allows you to host a conference call whenever you want. Meeting participants can join a conference call just by calling in to the number, they do not need to download Microsoft Teams.
The Audio Conferencing feature is an add-on license. When you receive a license, you will get a notification email. SAVE THIS MESSAGE, you will need it to create conference calls!
Create the conference call
1. Use your Outlook Calendar to create a new Meeting for the specific day and time of your conference call.
2. Select the Teams meeting option:
3. Save the Meeting.
4. Display the Meeting to see the phone number and conference ID for your conference call (this may take a few moments):
5. Edit the Meeting to Invite attendees, add an agenda, attach documents, etc.
6. Save the Meeting to send an email with the details of the conference call to invitees.
Host the conference call using any speakerphone
1. Get your Audio Conferencing PIN and the conference call details in the invitation.
2. If there are others in the room and they are joining the meeting with Teams, have them mute both their microphone and speakers.
3. A few minutes before the Meeting, call the local number.
4. Follow the voice prompts to open up the conference call.
5. Participants can join the conference call using the number in the Meeting invitation. Or by using their computer equipped with microphone and speakers.
Host the conference call using your computer (no one else in the room)
1. Your computer needs a microphone and speakers.
2. Open the Meeting details in Outlook Calendar.
3. A few minutes before the Meeting, click on the Join icon to open the conference call.
4. Participants can join the conference call using the number in the Meeting invitation. Or by using their computer equipped with microphone and speakers.
Your PIN
You received an automated email from Microsoft (similar to the one shown above) when Office 365 Audio Conferencing was activated for your account. This email contains your Personal Identification Number (PIN). Save your PIN for future reference and keep it confidential. You only need to use your PIN if you are the meeting organizer and everyone is dialing in to the meeting as an audio-only conference.