Enterprise applications access management

The Information Security Office works with BAOs and system owners to manage secure access to enterprise IT systems and services, including access termination when standard university off-boarding processes do not apply.

Submit BAO access request form Submit data owner request form

Banner, WayneBuy, Cognos, Operational Data Store (ODS), Application Xtender (imaging), Workflow, WebTailor, SMARTi, STARS 2.0

School, college, and department BAOs can use the BAO access request form [doc] to submit a request for employee access to these systems.

EPAF transactions are manually processed by HRAR
Restricted HR profiles must be approved by HR Associate Vice President or designated representative
Required for access to Banner Student: Code of responsibility for security and confidentiality for student data (1972 FERPA)
WayneBuy profiles, page 3
STARS 2.0 application selections, page 14
WebTailor roles, page 16
Workflow roles, page 17

Documentation and resources

Authorizing contacts

The BAO access request form [doc] is inclusive of all applicable Banner school, college, and department profiles and business processes for HRMS, Finance, Accounts Receivable, Accounts Payable, WayneBuy, Student, and Financial Aid.

School of Medicine and affiliate access requests are required for approval by authorized contacts.

Susan Robell, Associate Director, Fiscal Affairs, Med Administrative Services (Finance/RAPP WayneBuy, and HR)
Christopher Wolfs, SOM Registrar Enrollment Management (Student applications)
Development and Alumni Affairs

Other systems

All Internal department staff access profiles are assigned below within the application (internal staff only selections).

System (data owner request form)	Owner(s)	Authorizing contact(s)
(Alumni) ADVANCE Management System	Peter R. Caborn, Associate Vice President, Alumni Affairs & Advancement Services	Kathleen Gouthro, Senior Director, Advancement Services Development Office Bhargavi Lingampally, Director, Analytics & Data Services Development Office
Banner (internal Finance, WayneBuy, ENDW, SPA staff only) Modules Include: Finance accounts receivable (formerly GBS), accounts payable, fixed assets/receiving, and purchasing	Tamaka Butler, Sr. Associate VP, Finance & Deputy CFO, Office of Associate VP & Controller Fiscal Operations Kenneth Doherty, Assistant Vice President, Procurement & Strategic Sourcing	Bobby Smith, Director, Cost Accounting (Accounts receivable; Fixed assets staff only) Kenneth Doherty, Assistant Vice President, Purchasing Department, Procurement and Strategic Sourcing (Purchasing staff only) Dennis E. Orr, Associate Director, Account Payable (Accounts payable staff only) Data owner representative: Computing and Information Technology Enterprise Applications
Banner human resources client services center (internal HR staff only)	Carolyn Hafner, Associate Vice President and Chief Human Resources Officer, Assistant VP Human Resources/Office	Bill Ging, Director, HR Data and Technology Human Resources, HR Data and Technology Data owner representative: Computing and Information Technology Enterprise Applications
Banner student information management system FERPA form must be applied for by all university staff receiving Banner Student access for the Office of the Registrar (Code of Responsibility for Secuirty and Confidentiality for Student Data [1972 FERPA])	N/A	N/A
Office of the Registrar (internal staff only)	Kurt Kruschinska, Senior Director, Registrar Jessica Addy, Assoc Registrar, Compliance&Tech Registrar/Records/Registration Gina Jordan, Data Analyst, Registrar/Records/Registration	N/A
Undergraduate admissions (internal staff only)	N/A	Ericka Matthews-Jackson, Sr Dir, Admissions, Student Affairs Ebony Taylor, Assoc Dir, Operations Admissions
Graduate enrollment services (internal staff only)	N/A	Sherry Quinn, Director, Office of Graduate Admissions Graduate School Lakshmi Sabapathy, Director, Business Affairs, Graduate School
Law School admissions (internal staff only)	N/A	Eyad Alshawhati, Interim Director, Business Affairs
Institutional research assess and data resources	N/A	Carly Cirilli, Senior Director
Testing Office (internal staff only)	N/A	TBD
APEX (DCE) Office (internal staff office)	N/A	Mark Jackson, Director, Office of Federal TRIO Programs, Office of Academic Student Affairs
Educaitonal Outreach Office (internal staff only)	N/A	Heather Barrett Director, Business Affairs Educational Outreach, Administrative Service
Catalog (internal staff only)	N/A	David McGrann, Academic Services Officer III, VP Academic Affairs
Orientation management (internal staff only)	N/A	David Strauss, Dean of Students
Student Accounts Receivable (internal staff only)	N/A	Patrick Beirne, Director, BURSAR Fiscal Operations Liz Hofmeister, Associate Director, BURSAR, Fiscal Operations Gregory Weber, Technical Mgr, BURSAR Office
Office of Financial Aid (internal staff only)	Catherine Zajac Kay, Senior Director, Office of Financial Aid	Karen Fulford, Sr. Associate Director of Compliance/Train Alexandria Hess, Associate Director, Financial Aid Systems

Internal C&IT employee requests

Please work with your senior director to complete your access request; They will review, approve, and submit the request on your behalf for processing.

Submit C&IT access request form Submit C&IT Help Desk access request form

Forms

Authorizing contacts

Rob Thompson, Chief Information Officer & Associate Vice President; Acting Vice President Enterprise Planning & Operational Excellence
Garrett McManaway, Senior Director, Chief Information Security Officer, Information Security Office and Compliance/Identity and Access
Cindy Miao, Senior Director, ERP & Core Applications, Enterprise Administrative Applications

Additional resources

Terminating access